Administrative Professional
COME GROW WITH US!
Are you ready to launch your career in a dynamic and collaborative environment? At Digital Engineering, our team thrives on innovation, teamwork, and a shared mission to engineer better communities. We’re seeking an organized and detail-oriented Entry-Level Administrative Professional to support our operations and keep things running smoothly. From managing communications to coordinating schedules and ensuring seamless office workflows, you’ll be an essential part of our team’s success. If you’re proactive, eager to learn, and ready to make an impact, this is your opportunity to grow with us!
MINIMUM QUALIFICATIONS
High School Diploma
Two years experience as an Administrative Professional preferred.
Knowledge of Microsoft Office Suites and Teams, word processing software, spreadsheet software and internet software a plus.
Ability to maintain a valid driver’s license.
To perform this job successfully, an individual must be able to:
Read and comprehend simple instructions, short correspondence, and memos.
Write correspondence and present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
Apply common sense understanding to carry out detailed but uninvolved written and oral instructions.
Deal with problems involving a few concrete variables in standardized situations.
This role requires excellent time management, oral and written communication skills and the ability to convey professionalism.
JOB CONCEPT
Function of Work
Responsible for clerical duties including answering phone calls, greeting guests, typing, filing, scheduling, and other administrative duties as required by performing the following duties.
Level of Work
Entry
Supervision Received
Direct from Digital Engineering’s Chief Operating Officer
Location of Work
Kenner, Louisiana.
DUTIES AND RESPONSIBILITIES
• Answers and directs phone calls in a professional manner.
• Organize and schedule meetings and appointments as required.
• Organize travel arrangements/registrations for staff.
• Coordinate DE Events/Seminars (food orders, setting up conference room, invites, tracking attendance)
• Greet and direct visitors.
• Handles inquiries.
• Checks and distributes documents and correspondence.
• Receives, sorts and distributes incoming mail.
• Organizes meetings and appointments.
• Prepares outgoing mail.
• Photocopies, scans and keeps copy machine filled.
• Files all company correspondence in appropriate files on a daily basis.
• Orders supplies.
• Prepare project correspondence, reports, specifications and meeting notes including materials of a confidential nature.
• Organize contract files; publish monthly reports; support production of various documents including bid packages, bid lists, advertised projects, contracts, specifications.
• Types as required.
• Ability to maintain a valid driver’s license.
• Runs company errands.
• Performs other duties as required by the firm.
TOP reasons to work at DIGITAL ENGINEERING
Pride in the Talent and Achievements of our Incredible Staff
Challenging and Interesting Projects
Flexible Work Hours
Casual Work Environment
Fun Activities and Events through our Social Committee
Competitive Compensation and Benefits Package
Professional Development and Career Growth
Bonus Program
BENEFITS
Competitive Salary
100% Company Covered Health Care/Dental/Vision Plan available upon hire
Life Insurance paid by Company
Short-Term/Long-Term Disability paid by Company
401(k) with Company Match
Continuing Education Program
Professional Development (cover expenses for industry/community organizations)
Tuition Reimbursement
Telecommuting/Flexible Hours
Paid Mileage
Employee Recognition Program
Employee Orientation Program
ABOUT DE
Digital Engineering is an award-winning program management, water resources and transportation engineering firm dedicated to bettering communities throughout the Gulf Coast region. Headquartered in Kenner, our team has grown since our inception in 1990 with expanded office locations in Baton Rouge, Mandeville, and Waveland, Mississippi.
We are proud to have been named a New Orleans CityBusiness "Best Places to Work" for seven consecutive years. At Digital Engineering, we prioritize our employees, empowering them to excel in their respective fields, contribute to industry organizations, and make a positive impact in our communities.
We also take pride in our culture that is built on teamwork, community involvement, and the freedom to be and grow yourself both personally and professionally.
At Digital Engineering & Imaging, Inc. (“DE”), we are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and employees without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, disability, sexual orientation, gender identity and/or expression, marital status, veteran service, genetic information, family or parental status, or any other status in accordance with applicable federal, state and local laws. Digital Imaging Engineering expressly prohibits any form of unlawful employee harassment based on any of the characteristics listed here. Improper interference with the ability of DE employees to perform their expected job duties is not tolerated.
Digital Engineering complies with applicable state and local laws governing non-discrimination in employment in every location in which the organization has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.